Add New Event → fill out details of event like normal and Save Event (Do not add anything to the meeting URL)
View Event → Scroll to bottom of page → Click [Admin] Add Event to Zoom
Click “Yes” when asked “are you sure you would like to add this meeting to Zoom”
Next, open up your Zoom application → Click “Upcoming” → View the Event you just added
💡 Note:
You only need to create the event once!
Zoom application will show registrants as well as Helpful Village
Helpful Village will show at bottom of event “this event is already on Zoom”
Registration options editable on Zoom application.
Registrants receive an HV confirmation email with their personal Zoom link after registering.
Registrants receive an HV confirmation email with their personal Zoom link after registering.
The Personal Zoom link will also be included in the HV event reminder email.
A security benefit of the Zoom module is that during Zoom the meeting, registrants will appear with their name that is in the HV database, not as “Samsung 4g” for instance.
When registants click on the personal Zoom link they received in the email, their status in the event participants list in HV will change from “accept” to “present”. SAVING TIME FOR ADMINS!
Individual participants do not need to have the Zoom application.
Comments
1 comment
Nothin is said in these modules about how the host of the ZOOM meeting initiates the meeting. Does he/she have to be able to access the Village’s ZOOM account with user name and password, or does he/she have to have his/her own ZOOM account? These modules do not address this.
Pleae clarify.
Jim Mahoney, High Desert Villae, Bend, OR
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